Job Description

Executive Assistant

Location: Washington, DC (Hybrid | 3 days onsite, 2 days remote)

Position Type: Contract-to-Hire

Pay Rate: $35-$45/hour

Position Overview

Our nonprofit client is seeking a seasoned Executive Assistant with 10+ years of experience providing high-level support to senior executives. This individual will serve as a trusted partner to leadership, managing complex calendars, coordinating meetings and travel, preparing executive communications, and ensuring day-to-day operations run smoothly.

The ideal candidate is highly organized, proactive, professional, and capable of handling confidential information with discretion. This is an excellent opportunity to join a mission-driven organization with the potential for permanent hire.

Key Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage complex calendars, meeting scheduling, and executive priorities.
• Coordinate domestic and international travel, including itineraries and expense reporting.
• Prepare presentations, reports, meeting materials, and executive correspondence.
• Serve as a liaison between executives, board members, staff, donors, and external stakeholders.
• Coordinate board meetings, committee meetings, and executive-level events.
• Take meeting notes, track action items, and ensure timely follow-up.
• Manage confidential information with the highest level of discretion and professionalism.
• Support special projects and organizational initiatives as needed.
• Maintain organized records, files, and documentation.

Qualifications

• Minimum of 10 years of Executive Assistant experience supporting C-level executives or senior leadership.
• Previous experience in a nonprofit, association, foundation, or mission-driven organization preferred.
• Exceptional organizational, multitasking, and time management skills.
• Strong verbal and written communication abilities.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently, anticipate needs, and solve problems proactively.
• Experience supporting board members and executive committees is highly desirable.
• Bachelor's degree preferred but not required.

Preferred Skills

• Executive calendar management
• Board relations and governance support
• Travel coordination and expense management
• Event planning and logistics
• Meeting preparation and follow-up
• Presentation and report development
• Project coordination
• Confidential document management

Why Join?

• Opportunity to support impactful nonprofit leadership.
• Collaborative and mission-driven culture.
• Hybrid work environment in Washington, DC.
• Contract-to-hire opportunity with long-term growth potential.
• Competitive pay rate of $35-$45/hour .

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

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